Handbook

Information about Sound Circle Center

Sound Circle Center is an independent, not-for-profit adult learning community. Sound Circle Center offers inspiring Waldorf teacher education programs, summer courses, and year-round workshops in professional development, leadership, parenting and Waldorf Education. The teachings of Rudolf Steiner, the founder of Waldorf Education, are at the heart of our mission, and we are dedicated to the support of Waldorf Education in the Pacific Northwest and around the world.

Welcome to Sound Circle Center


All of us at SCC, including board members, faculty, administrative staff and students, are actively engaged in bringing the vision and core values of Sound Circle Center into the life of our community. This handbook is designed to help new participants understand the roles, rights and responsibilities of becoming a member of the SCC community. In 2019-20, Waldorf communities all over the world celebrated the 100-year anniversary of the founding of the first Waldorf School. To the teachers of the first school Rudolf Steiner offered the following encouragement for their development.


Be a person of initiative. Take an interest in everything in the world. Never grow stale. Have courage as you seek and connect with what is right and true. Cultivate imaginative thinking. Take care of those around you.


You are invited to join us in remembering the significance of the founding of the first school, in celebrating the successes of the last one hundred years, and in being a part of renewing the work for the next one hundred years.

Mission Statement

The mission of Sound Circle Center for Arts and Anthroposophy is to train Waldorf Teachers and provide education and support to Waldorf communities. We are committed to personal and social renewal through the study and practice of Arts and Anthroposophy.


Core Value Statement

Inspired by the insights of Rudolf Steiner, Sound Circle Center nurtures spiritual and social awakening to encourage conscious participation in unfolding human and cosmic evolution.

Core Values

Core Value — Responsiveness

We are attentive (sense and respond) to the needs and interests of the community by developing dynamic, artistic programs that will nurture and challenge the participants.

  1. We practice active listening.

  2. We actively seek to be open to, and to act upon the feedback we receive.

  3. Through networking, and information gathering we will assess the needs and interests of the community for developing new programs.

  4. We evaluate current programs and courses.

  5. We develop a procedure for annual self and peer review of faculty, board, and students.

  6. We offer ongoing professional development for the community.

  7. We foster the growing circle of alumni and involve them in our program review.


Core Value Balance in Organizational Activity

We practice a dynamic balance in our personal and professional lives, safeguarding the well-being of each individual and the organization.

  1. We maintain a work environment that honors and supports one another’s needs and capacities.

  2. We establish clear roles and responsibilities for our work.

  3. We establish fair and realistic expectations in our work.

  4. We are conscious of the social and financial impacts of our policy choices.

  5. We take reasonable risks to uphold our priority goals without allowing any individual program to put the organization at risk.


Core Value — Courage

We have the courage to pursue the truth wherever that may lead us.

  1. We encourage one another to speak what lives in their hearts and to respect each view as a part of the whole.

  2. We support one another in identifying and overcoming our fears.

  3. We take responsibility for difficult decisions and actions that may have far-reaching implications.

  4. We are more interested in being true to our ideals than in pleasing others.

  5. We are willing to act as role models in demonstrating strength in the face of adversity.


Core Value — Integrity and Trustworthiness

We pursue our goals honestly and truthfully in accordance with ethical principles and our core values.

  1. We conduct all activity legally and with transparency.

  2. We maintain appropriate confidentiality of information.

  3. We communicate directly to individuals and groups in a timely and thorough manner.

  4. We identify conflicts of interest to assure that our decisions are fair and objective in our official actions.


Core Value — Anthroposophy

We have a living relationship with the being of Anthroposophy as developed by Rudolf Steiner.

  1. We are committed to personal self-development.

  2. We practice study and reflection in all groups.

  3. We create programs that promote cultural renewal and connect people to the spirit.

  4. We use artistic approach in all our activities.


Core Value — Social Artfulness

We encourage and support a social culture of respect, courtesy, caring, interest, and humor in our working and learning together.

  1. We have interest for the other and tolerance for divergent viewpoints.

  2. We collaborate to enhance our creativity, as individuals and as a group.

  3. We work with conflict as an opportunity for self-knowledge and empathy with others.

SCC General Contact Information

The official Sound Circle Center address is:

Sound Circle Center, P.O. Box 15279, Seattle, WA 98115 (Send tuition payments to this address. Payments are not collected on campus)

The Sound Circle Center phone number is: (206) 925-9199. (This phone takes messages only)

Please refer all questions and concerns to: BusinessManager@SoundCircleCenter.org

• Please refer all questions and concerns of a program nature (schedules, course content, assignments and practica) to:

EC Program: Holly Koteen Soule at holly.koteen-soule@soundcirclecenter.org

GS Program: Tommi Morgan at tommi.morgan@soundcirclecenter.org

Other program related questions may be directed to the Pedagogical Coordinator, Michael Soule, michael.soule@soundcirclecenter.org

Sound Circle Center Policies

Care of the Spaces We Use

Sound Circle Center does not have its own facility and we are very grateful to be able to use spaces that were created by other people. We are committed to using these spaces respectfully and to leave them in better condition than we found them. Cleaning and maintaining a classroom are part of the work of a teacher. Teachers and students must treat these spaces as you will treat your own classroom, with attention and care. We are also aware that our activities will have an effect on the quality of the spaces we use. We attempt to be mindful of our thoughts as well as our behaviors when we are using these rooms, in consideration of those who work in them after us, especially the children.

Fire Alarm Procedure

  • Know your class exit route (posted on each classroom wall).

  • The fire alarm sirens are loud!

  • Everyone must quickly and calmly exit a building when the alarm sounds.

  • The Fire Dept. will come. Have one point person meet the Fire Dept. at the front of the building to give information if known. Fire Dept. will reset the alarm at the red fire alarm panel DO NOT silence or reset without permission.

  • Wait for instructions from the Fire Dept. before re-entering the building.

  • If needed by the Fire Dept., contact names and phone numbers are located in the fire box outside the front doors.


SWS CONTACT INFORMATION

Jim Krantz, Facilities Associate

206-792-6896

Raquel Scharf-Anderson, Head of School

425-466-4748

Diana Wolfe, Finance & Operations

Associate 206-524-3935

206-779-9643


Whidbey Island Community Center

Michael Soule - michael.soule@soundcirclecenter.org

Practical Guide for Students and Faculty

While most of this information is for SCC students, it is important that you know what is expected of them and why.

  1. Before a course begins, please familiarize yourself with the Course Descriptions for that course, which you can access through the Sound Circle Shared Drive/Google Classroom. This will orient you to the goals, contents, and requirements for the course. You will also receive a list of required books/materials which need to be read before and during the course. Instructors may recommend reading additional course work.

  2. Please be prompt to class, perhaps even a few minutes early. Promptness is a form of respect and politeness to your classmates and the instructor. Our practice is to open a class space on zoom a minimum of 15 minutes before class.

  3. Take notes in class and organize them in a folder at home; they will be helpful to you in your future.

  4. If you know that you will be absent for a class, it is your responsibility to contact the instructor, get notes from a classmate and ask the instructor if there is any work which you need to make up.

  5. To complete this course of study, assignments need to be completed and handed to your instructor by the set deadline. If you are missing an assignment, please submit an Assignment Completion Form. We expect assigned work to be completed on time unless you have made previous arrangements with the instructor. Assignments must be typed and signed by the student.

  6. We consider “End of Term Reflections/End of Year Reflections” (Foundation Studies) and “Statements of Learning” (Teacher Training) to be required assignments. They need to be completed for you to get credit for those courses.

  7. Successful competition of either Foundation Studies and/or Teacher Training require that you be present for at least 80% of the classes in the following categories: Anthroposophy and Inner work, Language Arts, Visual Arts, Musical Arts, Practical Arts, Movement Arts, Festivals, Child Development & Fundamentals, Curriculum and Research. If your attendance is less than 80%, you will need to complete make up work assigned to you by the instructor of that class. If your attendance is less than 50%, you will be required to repeat the class when it is offered again.

  8. We need to know that all the students who graduate from SCC have competent language skills (spelling, grammar, syntax). If it becomes clear that you need support in this realm, we will let you know and you will be required to seek help to improve those skills.

  9. We need to know that all the grade school students who graduate from SCC have competent mathematical skills. If it becomes clear that you need support in this realm, we will let you know and you will be required to seek help to improve those skills.

  10. We expect that all students will be able to read music (to learn songs from written music) by the beginning of the 2nd year of training. It is the student’s responsibility to seek assistance if that is necessary in achieving this goal. It is also expected that, by the beginning of the 2nd year of training, the student will have chosen an instrument for their personal practice of songs.

  11. Sound Circle Center always expects professionalism in all manners of behavior and attire.


The SCC teacher training Program has developed a Practical Guide for Students. This document covers many of the topics required by the Washington State Workforce Training and Education Coordinating Board (WSWTECB).

  • Please be prompt to class, perhaps even a few minutes early. Promptness is a form of respect and politeness to your classmates and the instructor.

  • Take notes in class and organize them at home, so that they can serve as a resource for subsequent courses or future teaching.

  • If you know that you will be absent for a class, it is your responsibility to contact the instructor, get notes from a classmate and ask the instructor if there is any work that you need to do.

  • In order to complete this course of study, assignments need to be completed and handed to your instructor. We expect assigned work to be completed on time unless you have made previous arrangements with the instructor. Our classes have a pass/fail grading system. A student will fail a class if the student has not abided by the course requirements.

  • We consider course reviews and self-evaluations to be required assignments.

  • In order to complete the SCC program, the student needs to be present for at least 80% of the classes for each course. Make-up work may be required by instructors.

  • We expect that all the students who graduate from SCC have competent language skills (spelling, grammar, syntax) and numeracy skills. If it becomes clear that the student needs support in this realm, we will let the student know that he/she will be required to seek help to improve those skills.

  • We expect all students to be able to read and write simple melodies.

  • While a college degree is not a prerequisite for applying to the SCC teacher training program, students should be aware that most Waldorf schools require completion of a BA or BS for teaching in the Grades or High School.


Instructions for Working Online - Faculty

Logging into the SCC Google Faculty Shared Drive

In the Sound Circle Center Google Faculty Drive portal, SCC TT EC & GS Student Drive, Student Records Drive and Employee Records Drive, you have access to forms and

documents that you will need or may find helpful. Forms and documents on the Student and Faculty Shared Drive include, but are not limited to:

Class Schedules

Homework Assignments

Reflection Process Forms

Class Handouts

Reading Materials

Course Descriptions

Payroll forms and information

Faculty Handbook

Reflection process

Practicum Information

Faculty Forms

Student List

1. Log into Google with your individual SCC email address.

2. Look for the Google Drive icon in the upper right-hand corner.

3. Once in Google Drive on the left-hand side you will see the Shared Drive (Instructions). 4. In Shared Drives will be the Faculty Drive portal, SCC TT EC & GS Student Drive, Student Records Drive and Employee Records Drive. You will only see the shared drives that you have access to based on your job description.

5. Click on the appropriate folder to find or file the form needed.

• SCC File Folder Structure

Please look at the SCC File Folder Structure Map prior to working in the SCC shared drives. Please reach out to the Business Manager with any questions businessmanager@soundcirclecenter.org

Google Classroom

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You will need to have your SCC email account set up and active to have access to SCC Google Classrooms. Each faculty member working in Google Classroom should be proficient in Google Classroom (login Instructions). SCC will offer a google classroom orientation for all new teachers.

Instructions for Working Online - Students


Classroom Code of Conduct

We expect all Faculty and Students to:

  • Be timely—this includes arriving at least 5 minutes before class begins and ending on time, not extending class time into break or the class that starts after your class ends.

  • Be prepared to teach and or Learn.

  • Prepare space, if necessary

  • Follow clean up.

  • Be courteous, respectful, and professional.

Zoom Meetings

Technical Considerations

  • If you have not used Zoom before, click the link to download Zoom prior to the day of the meeting and familiarize yourself with any features you may need to use in our class – mute/unmute microphone, stop/start video, screenshare etc.

  • If you can, connect to the internet via an ethernet cable. Zoom works on wireless, but the quality is better on a solid-wired internet connection. At least, make sure you have serviceable Wi-Fi. If you have connection issues, close all the other programs that are open in your browser.

  • Have your video on unless you are experiencing connection issues. Look at the camera when you are speaking. Position your web camera and monitor at eye level, especially take note of the angle of your laptop screen if using the built-in camera. Have good lighting on your face so you can be seen clearly.

  • If you have a good quality camera and headset, use that instead of your computer’s built-in camera and microphone. Zoom works simply fine with the built-ins, but the quality is better with higher quality hardware.

  • Think of a Zoom Meeting as a face-to-face meeting and conduct yourself as you would if you were all present in the same room.

  • Find a quiet space without background noise and where you are not likely to be interrupted.

  • Consider sitting where you can see outside and look out the window occasionally. Try not to stare at the screen. Have something from nature nearby – a rock, flower, or plant.

  • Have a simple uncluttered background. Avoid backlight from bright windows and do not use virtual backgrounds, as they can be very distracting.

  • Put your phone on silent and turn off notifications from messaging and apps.

  • Mute your microphone when not talking (you can unmute temporarily by pressing the spacebar)

  • Join early – prepare the space as if it was a classroom.

Anti-Discrimination Policy

Sound Circle Center does not discriminate on the basis on race, color, creed, national origin, sex, sexual orientation, religion, age, disability or other legally protected status in admission to, access to, or operations of its programs, services or activities, or in its hiring or employment practices

Resolution Policy and Process

If difficulties arise in a relationship between a student and teacher, the first step is for the student to speak or write to the teacher (or vice versa) and to attempt to resolve the issue by direct communication.


If this is not successful, the next step is for the student or teacher to speak with his or her program director. If the program director is not able to mediate the situation, then a formal resolution process may be initiated.


The goal of this resolution process is to allow the concerns to be fully explored and the best possible solution for both parties to be reached. Either party or a program coordinator can initiate this process.


Resolution Process:

A resolution group will be formed, including a witness of choice for each party and an independent facilitator (to be agreed upon by both parties).

The formation of the group and the setting up of the meetings will be the responsibility of the Program Director or the faculty chair, if the Program Director is one of the parties.

The group will schedule three meetings of the resolution group and the two parties.

The purpose of the first meeting is to create a space in which parties can share their perceptions, feelings, and concerns, and to create a plan for moving toward a solution acceptable to both parties.

The purpose of the second meeting is to evaluate the progress of the plan.

The purpose of the third meeting will be to determine whether the resolution has been achieved or whether further processes are needed.



Harassment Prevention Policy


Emergency preparedness, including natural or human-caused emergencies - Hazardous Weather Policy

For the safety of all involved, if snow, ice, volcanoes, fires, smoke, floods, earthquakes, tsunamis, tornadoes, power outages, plagues of locusts or other acts of gods or goddesses prevail upon our locale, the Program Director in the program involved will decide whether to hold or cancel classes.


Once they assess the situation and consider it wise to cancel classes, the Administrative Coordinators will:

  1. Contact Faculty members

  2. Send out a message via email or text to students and faculty.


If weather conditions change while classes are in session, the decision to close early will be made at the discretion of faculty members present on-site.

Public Health Notice Policy

Sound Circle Center Student Policies

Leave of Absence and Re-Admission

The granting of a leave of absence or re-admission is determined, on a case by case basis, after a conversation between a student and the Program Director.

Tuition Policies

  • Accounts must be kept current in order for students to attend classes. If unusual circumstances occur, you must call the SCC Business Manager to make arrangements to bring and keep your account current. The Sound Circle Center phone number is (206) 925-9199.

  • Monthly payment amounts are subject to change after the first 12 months in the event of additional AWSNA Loans and/or CPT Grants; in this case a new monthly payment amount will be calculated for the remainder of the term.

  • Students will receive a monthly invoice via email. Students may pay electronically through the emailed invoice, through Square cash app or may send a check to Sound Circle Center, P.O. Box 15279, Seattle WA 98115.

  • Payments are due on the 15th of the month. The first payment is due September 15, unless stated otherwise in your Enrollment Agreement.

  • If you are late with your payment, a late fee of $25/month may be applied to your account.


Some General Notes About Finances

  • Sound Circle Center is not an Eligible Institution for Federal Student Loan programs or any state program. Tuition paid to Sound Circle Center is, therefore, not deductible for Federal Income Tax purposes. SCC does offer limited Tuition Assistance through the Grants program from the Association of Waldorf Schools of North America to currently practicing teachers in AWSNA or WECAN affiliated schools.

  • Tuition may be paid in full at any time.

  • If another party (e.g., your school, a family member, a trust) is paying for some or all your tuition, please submit documentation and contact information for that party on your Enrollment Agreement or give that information to the Business Manager.


All work and all payments must be completed before any Certificate of Program Completion is issued.

WA State Requirements

The following language is required by the Workforce Training and Education Coordinating Board of the State of Washington. SCC is licensed under Chapter 28C.10RCW. Inquiries/ complaints may be made to:


Workforce Training and Education Coordinating Board 128 10th Ave Southwest PO Box 431050 Olympia, Washington 98504 360.709.4600 pvsa@wtb.wa.gov


The Enrollment Agreement will be binding only when it has been fully completed, signed, and dated by the student and an authorized representative of the school prior to the time instruction begins.


CHANGES TO AGREEMENT NOTICE: Any changes in the agreement will not be binding on either the student or the school unless such changes are acknowledged in writing by an authorized representative of the school and by the student, or student’s parent or guardian if he/she is a minor.


CANCELLATION AND REFUND POLICY:

1. The school must refund all monies paid if the applicant is not accepted. This includes

instances where a starting class is cancelled by the school.

2. The school must refund all monies paid if the applicant cancels within five business days

(excluding Sundays and holidays) after the day the contract is signed or an initial payment is made, if the applicant has not begun training.

3. The school may retain an established registration fee equal to ten percent of the total tuition cost, or one hundred dollars, whichever is less, if the applicant cancels past the fifth business day after signing the contract or making an initial payment. A registration fee is any fee charged by a school to process student applications and establish a student record system.

4. If training is terminated after the student enters classes, the school may retain the registration fee established under (3) of this subsection, plus a percentage of the total tuition as described in the following table: If the student completes this amount of training the school may retain this amt of tuition:


If the student completes this amount of

training:

School may keep this percentage of tuition:

One week or up to 10%, whichever is less

10%

More than one week (or 10%), whichever is less,

but less than 25%

25%

25% through 50%

50%

More than 50%

100%


5. When calculating refunds, the official date of a student’s termination is the last day of

recorded attendance:

a. When the school receives notice of the student’s intention to discontinue the training program; or,

b. When the student is terminated for a violation of a published school policy which

provides for termination; or,

c. When a student, without notice, fails to attend classes for thirty calendar days.

6. All refunds must be paid within thirty calendar days of the student’s official termination date.


NOTICE TO BUYER: Do not sign this agreement before you read it or if it contains any blank spaces. This is a legal instrument. All pages of this contract are binding. Read both sides of all pages before signing. You are entitled to an exact copy of the agreement, school catalog, and any other papers you may sign, and are required to sign a statement acknowledging receipt of those.


CANCELLATION OF CONTRACT: If you have not started training, you may cancel this contract by submitting written notice of such cancellation to the school at its address shown on the contract. The notice must be postmarked no later than midnight of the fifth business day (excluding Sundays and holidays) following your signing this contract; the written notice may also be personally or otherwise delivered to the school within that time. In event of dispute over timely notice, the burden to prove service rests on the applicant.

UNFAIR BUSINESS PRACTICES: It is an unfair business practice for the school to sell, discount, or otherwise transfer this contract or promissory note without the signed written consent of the student or his/her financial sponsors if he/she is a minor, and a written statement notifying all parties that the cancellation and refund policy continues to apply.

STUDENTS WILL NEED TO MEET ALL THEIR FINANCIAL RESPONSIBILITIES BEFORE A CERTIFICATE OF COMPLETION OR GRADUATION WILL BE ISSUED.



Student Evaluation Policy

Students will receive written or verbal feedback on their assignments. After mentoring visits in their classrooms, students will have an in-depth conversation with their mentor and the mentor will complete a Mentor Visit Report Form. These written reports will become part of the student’s file.

Sound Circle Center Faculty Policies

Faculty Substitution Policy

When a teacher is unable to teach a class, they must:

Advise Pedagogical Coordinator of what class(es) need a substitute.

Find a suitable and acceptable substitute.

Advise substitute of class content and lesson plan.

Contracting Policy

It is the policy of SCC to have a contract for each employee or service provider. The purpose of the contract is to define the scope of services, the amount of compensation and the process for payment for services rendered.

To be paid, all faculty members must submit the required forms to the Administrator in the timeframe specified. Failure to do so creates an inordinate amount of work for SCC staff and will delay payment.

Those who are authorized by SCC, under the Authorized Signatories Policy, to engage contractors and faculty will use the contract that is approved by the Administrative Committee. Only those individuals authorized in the policy may sign contracts.

In all cases, those obligating SCC contractually will be certain that funds were budgeted for the purpose of the contract, or if they were not budgeted, that funds are available from existing funds budgeted for other purposes.

Payments will be made after services have been rendered, and after the proper IRS and personnel forms have been submitted to the Business Manager. A partial payment may be made before services are rendered if a contractor needs an advance to pay travel expenses. Reimbursable expenditures of over $25 require prior approval from the Program Director.

If an event or a class in a series is cancelled due to weather or other emergencies, and is not rescheduled, faculty members will be paid 25% of their teaching wages for prep time.

Requests for reimbursement of up to $25.00 may be submitted to the SCC Business Manager using the Expense Reimbursement Form. Reimbursement requests over $25.00 must be submitted to the

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Program Director for approval. Once approved, the Pedagogical Coordinator will submit the form to the SCC Business Manager for processing. Expense Reimbursement Forms must be submitted within 30 days of purchase or completion of service.

All payments will be made by check. The check may be made out to a non-profit with which the contractor has a relationship, and the money passed through to the contractor in that way, if the contractor wishes. No payments for services will be made in cash.

If SCC is acting as fiscal agent for another organization, such as AWSNA, SCC’s policies will apply. The liaison when SCC is acting as fiscal agent will be the SCC Financial Manager, and he will inform the other organization of SCC’s policies

Please read, sign and email (.pdf copy) this DECLARATION page after reading the Faculty Handbook. Please submit your signed copy to the business manager

businessmanager@soundcirclecenter.org. The hiring process is not complete until this document is received by the Business Manager.




Faculty Reflection Policy/Process

Before your course:

Email a course description Form to the Program Director with course objectives and anticipated homework assignments for students and for posting online before the beginning of your class. State on one page the Learning Goals, Course Content and Methods, Course Requirements and Evaluation Methods as well as Required Readings. Please use form provided.

During your course:

Track homework give written or verbal feedback to individual students as appropriate. Give students the opportunity for oral review/reflections.

FOR TEACHER TRAINING TEACHERS ONLY: Ask students to fill out Student Course Reflections (SCR) at the end of your class and collect them on your last day*. These forms are available on the SCC Google Shared Drive in the Student folder.


After your course:

Turn in your Attendance Form

FOR TEACHER TRAINING TEACHERS ONLY: Review the Student Reflections (SCR's) Complete Instructor Course Reflections (ICR)

Turn in both reflections (SCR's and ICR) to the Program Director or within 2 weeks of your final class so the students get their credit for the class.

Turn in the total of your contact hours with the students (Contract Teaching Invoice) to the Program Director and upon receipt of all reflections, Attendance and Teaching Invoice you will be sent your check.

If you have expenses that need reimbursement, please include the Expense Reimbursement Form with the above.

You may give written feedback to your students with an Instructor’s Reflection of Student Learning (IRSL).

Students will have a session of Mid and End term Reflections in December and May. The Program Director will send out a summary to all Faculty and ensure that students get credit for their course work once all documents have been received.

Faculty Remuneration and Reimbursement Policies

Faculty Payroll

Please keep track of your teaching hours. The Program Directors will review the recorded number of hours two days before the end of the month and will check with you about your hours. These are submitted to the Business Manager on the last day of the month. Sound Circle Center's pay period is the 1st and the 15th of the month. When submitting your hours to the Program Director, please note which program you were teaching: Arts & Anthroposophy, EC TT, GS TT, Summer, Symposia, etc. If you were teaching a Summer or Symposia class, please note which class/workshop it was that you taught.

Submit completed Teaching Invoice/Timesheet to Program Director. The Program Director reviews and approves Teaching Invoice/Timesheets before submitting them to the Pedagogical Coordinator. The Pedagogical Coordinator will gather all the timesheets from each program and submit them to the Business Manager. The Business Manager will process payroll on the 1st and 15th of the month.

Reimbursements

The Faculty Member will agree with the Program Director, before the sessions begin, on what materials will be used and the associated cost. The Faculty Member will submit requests for reimbursement of up to $25.00 to the Business Manager using the Expense Reimbursement Form. Reimbursement requests over $25.00 must be submitted to the Program Director for approval. Once approved, the Program Director will submit the form to the Pedagogical Coordinator to submit with timesheets. Expense Reimbursement Forms must be submitted within 30 days of completion of service.

As with timesheets (see above), please be specific in noting which program is related to the expenses for which you are seeking reimbursement. This helps us to understand how our budget is working and gives us needed information for creating future budgets. Reimbursements are subject to review and/or approval by the Business Manager and/or Board and Finance Committee.

Some specific dates (and why…)

DECEMBER 15TH DEADLINE:

All timesheets and reimbursements for September 1 through the end of December should be submitted by December 15th. There are certain accounting tasks/tax reporting that need to be completed by December 31st. We try to have your W-2 forms available in early January. All paycheck and reimbursement requests not received by December 15th will be issued in January of the following year. If your W2 form is incorrect, please alert the Business Manager prior to the last Friday in January.

AUGUST 15th DEADLINE: All timesheets and reimbursements for January 1st through August 31st should be submitted by August 15th. The end of our fiscal year is August 31st and all payroll and expenses must be logged into the computer by August 31st.

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TRAVEL POLICY

Faculty and staff who routinely incur exceptional expenses commuting from home to the SCC teaching site are eligible for reimbursement under the terms of this policy. For each regular commuter, a standard payment amount per round trip will be determined by the Administrative Group for the school year either in the fall or at the time of first employment.

Regular Commuters

Faculty and staff who live less than 30 miles from the campus but who must pay ferry fares or bridge tolls will be entitled to reimbursement based on the costs of these charges. Faculty commuters who live more than 30 miles from the campus will also be paid a per mile rate for the distance traveled more than 30 miles each way based on the current federal mileage reimbursement rate, in addition to any ferry or bridge charges incurred. Where feasible, long distance carpooling should be encouraged; carpooling reimbursements should reflect actual costs.

Special Circumstances

The Admin Group may also authorize the following arrangements according to terms they deem appropriate:

  • Commuters who qualify for payments under section 1 above may be paid up to their commute amount when they stay in Seattle overnight to pursue SCC business.

  • Faculty and/or staff who travel outside the area on SCC business, including lodging and meals, may be authorized for reimbursement based on current federal rates for the locality.

Faculty and Student Forms

Attendance Sheets – Submitted to the Business Manager at the end of each session. Payroll will not be completed until this form is submitted.

Assignment Completion Form – To be given to a student who is missing an assignment. Once the assignment is complete, they will have it signed by the course teacher. It is the student’s responsibility to get it back to the Program Director once the assignment is complete and has been approved by the course teacher. The program director will save the form in the students’ personal Student Records File. Student Leave of

Absence/Withdrawal Form – To be filled out by the Program Director when a student withdrawal from the program or takes a leave of absence. This form needs to be forwarded to the Business Manager and saved in the students personal Student Records file.

Program Completion Form – When a student is ready to graduate this form must be submitted to the Business Manager for a certificate to be printed. (Make sure the correct spelling of the students’ name is on the form.) Please save this form in the students’ personal Student Records File.

Transferring Student Form – If a student transfers into the program from another TT program a Program Director must submit this form to the Business Manager prior to acceptance into the program. Transcripts – Transcripts must be submitted to the Business Manager at the end of each year. Year A – Summer, Year B – Fall, Winter, Spring, Summer, Year C – Fall, Winter, Spring, Summer.

WA State Form - All faculty will complete a form for WA state before they teach the first time and update the form whenever they have not taught for 6 months. This, along with an IRS W4 will be provided to the Business Manager.

Faculty will update each year their biography and picture using the Faculty information form provided by Business Manager.

Faculty will visit website and sign up for the SCC newsletter.

Core faculty will be included and should join the student GroupMe account for their program. The program administrator will sign you up and invite you.

Faculty Meeting Policy

Full faculty meetings are crucial for information exchange for a successful year. All faculty who teaches more than 4 classes in the academic year are required to attend these meetings. Everyone is always welcome and encouraged to attend. Your input is essential for the best possible communication between all of us.

Face to face interaction, being together in a circle and hearing each other at the same time still wins in terms of a good and efficient communication model.

Dates for the current year faculty meetings will be sent, via email.

Faculty Classroom Code of Conduct Policy

We expect all Faculty and Staff to:

  • Be timely—this includes arriving at least 5 minutes before class begins and ending on time, not extending class time into break or the class that starts after your class ends.

  • Be prepared to teach.

  • Prepare space, if necessary

  • Follow clean up.

  • Be courteous, respectful, and professional with students.

  • Display openness to individual student’s questions, while being aware of the needs to the group.

  • Practice Discernment: Teachers are expected to take any concerns about SCC directly to the program directors, as opposed to sharing those concerns with the students.

  • Keep confidentiality: The personal life of a student is private. Everything that is shared by the student about the student is to be kept confidential.

Committees and Groups

The Board

The Council

The Finance Committee

The Development Committee

DEI Working Group

Core Faculty Working Group